ATTENDANCE & IDENTITY MANAGEMENT SYSTEMS • SOFTWARE SOLUTIONS
TO: The Directorate, Principal & Executive Management Board
INSTITUTION: Superior College (Campuses A & B)
SUBJECT: Commercial Proposal — AIMS Campus Tier Software Platform & Camera Setup (Early Bird Offer: 160,000 RS)
INSTITUTION: Superior College (Campuses A & B)
SUBJECT: Commercial Proposal — AIMS Campus Tier Software Platform & Camera Setup (Early Bird Offer: 160,000 RS)
AIMS CAMPUS TIER • SOFTWARE APPLIANCE • EARLY BIRD INSTITUTIONAL OFFER
Executive Summary & Scope Overview
Turnkey Walk-By Facial Recognition Access & Attendance Software Across Both Campuses
Following our initial technical assessment for Superior College, we have engineered an executive software proposal based on our published AIMS Campus / College Tier for your dual-campus operations (total daily volume: 2,200 students and 100 faculty/staff).
Core Solution & Scope Delineation:
AIMS is strictly a software and intelligence provider. We do not sell proprietary turnstiles, proprietary cameras, or marked-up hardware. Our engineering responsibility is focused purely on:
AIMS is strictly a software and intelligence provider. We do not sell proprietary turnstiles, proprietary cameras, or marked-up hardware. Our engineering responsibility is focused purely on:
- Installing the AIMS software core on the college's designated host computer.
- Connecting and calibrating your existing eye-level gate security cameras (RTSP feeds) to the AI vision engine.
- Handing over the operational project with Master Admin credentials and comprehensive digital documentation.
How AIMS Software Operates at Superior College:
Students and faculty walk naturally past entrance gates. The AIMS computer vision engine intercepts optical feeds in real time, recognizes faces in under 400 milliseconds, confirms attendance on a connected screen, and synchronizes timestamps into your central college ledger—all running 100% locally on your campus network with zero recurring seat fees.
1. Operational Gaps Solved via Software Intelligence
| Identified Operational Gap | Impact on Superior College | AIMS Software Platform Resolution |
|---|---|---|
| Fixed Classrooms & 45-Min Periods | Faculty spend up to 30% of each lecture calling roll from paper sheets. | Zero Classroom Disruption: Attendance is 100% captured automatically at perimeter gates upon entry. Lecturers begin teaching immediately. |
| Proxy & Buddy Attendance | Students sign paper sheets for absent peers or leave campus unnoticed. | Indisputable Biometric Evidence: Neural mathematical facial embeddings and active anti-spoofing software record exact entry and exit timestamps. |
| Morning Gate Rush (1,300 arrivals) | Fingerprint readers cause queues, reject cold hands, and spread germs. | Natural Walk-By Recognition: Touchless optical recognition software processes continuous student arrival streams at 30+ frames per second without stopping. |
| Custom ERP Disconnect (Rs. 30k/mo) | Existing college ERP lacks automated biometric capture, requiring manual data entry. | Standard Excel / CSV Ingestion: Built-in automated tools allow college staff to export verified gate attendance logs in clean Excel format for immediate ERP upload. |
2. Clear Boundary of Responsibilities
To maintain rapid deployment speed and keep software investment costs minimal, project responsibilities are clearly divided:
✓ AIMS Engineering Scope (Our Deliverable)
- Software Provisioning: Provide compiled, authenticated AIMS Enterprise Campus License.
- Host System Setup: Install and configure the AIMS local server on the college-provided host PC/laptop.
- Database Initialization: Deploy local SQLite/PostgreSQL attendance database schema with dual-campus support.
- Camera Stream Connection: Connect the college's existing gate IP cameras (via RTSP stream URLs) and test live optical video feeds.
- Administrative Handover: Deliver Master Administrator credentials, access URLs, and complete digital operator documentation.
• College Staff Scope (Internal Execution)
- Student & Staff Data Entry: College IT / office staff collects, formats, and imports student rosters and rolls. (AIMS does not perform data entry).
- Face Photo Enrollment: College staff captures and registers student profile photos through the intuitive web enrollment interface.
- Self-Guided Staff Operation: The system features a clean, intuitive UI; staff utilizes the provided digital documentation. (No in-person training sessions are required or included).
- Hardware & LAN Provision: College provides the host computer (Windows/Linux PC), local Wi-Fi router, and existing gate security cameras.
3. Commercial Software Quote — Campus Tier (Early Bird Offer)
Pricing is established strictly according to the published AIMS Campus / College Tier. For Superior College, an exclusive Early-Bird Institutional Partner Discount is applied to establish this flagship deployment at PKR 160,000 flat:
| Software Scope & Engineering Item | Scope & Specifications | Amount (PKR) |
|---|---|---|
|
AIMS Campus Tier Software License Published catalog tier: Multi-campus support for up to 2,300 headcount across Campuses A & B, unlimited records, parent transparency portal, automated defaulter generator |
Dual Campus License (Perpetual Ownership) | 180,000 RS |
|
Technical Core Setup & RTSP Camera Integration Host PC server environment deployment, database creation, RTSP stream URL mapping for gate cameras, and optical stream connectivity verification |
Technical Camera & Project Setup | 60,000 RS |
| Standard Catalog Total (Published Rate) | Standard Campus Catalog Price | 240,000 RS |
|
Early-Bird Institutional Partner Discount (33% Off) Special early-adopter concession for Superior College as reference flagship campus |
Early-Bird Incentive | -80,000 RS |
| FINAL NET INVESTMENT PAYABLE | Turnkey Software Setup (0 Recurring Fees) | 160,000 RS |
* Payment Milestones: 50% (PKR 80,000) upon deployment kickoff & software provisioning; 50% (PKR 80,000) upon successful camera stream connection and handover of Master Admin credentials.
* Scope Exclusions: This quote strictly excludes data entry, photo capture services, in-person staff training, and physical hardware supply.
* Scope Exclusions: This quote strictly excludes data entry, photo capture services, in-person staff training, and physical hardware supply.
4. 3-Day Technical Setup & Handover Roadmap
Day 1: Host PC & Project Setup
College provides designated host PC; AIMS deploys server core and initializes dual-campus database.
College provides designated host PC; AIMS deploys server core and initializes dual-campus database.
Day 2: Camera Stream Connection
Connecting RTSP streams from college gate security cameras to the AIMS vision engine and verifying feeds.
Connecting RTSP streams from college gate security cameras to the AIMS vision engine and verifying feeds.
Day 3: Verification & Handover
Verifying real-time match on test stream, delivering Master Admin credentials, and digital manual handover.
Verifying real-time match on test stream, delivering Master Admin credentials, and digital manual handover.
Following Day 3 handover, college staff independently imports student rosters, captures face profiles, and begins live attendance operations at the institution's own schedule.
Prepared & Submitted By:
AIMS Software Solutions & Technical Operations Team
Contact: +92 347 2335983 • aimscorp.tech
AIMS Software Solutions & Technical Operations Team
Contact: +92 347 2335983 • aimscorp.tech
Accepted & Approved By (Superior College):
Directorate / Principal / Executive Authority
Signature & Stamp: ___________________________
Directorate / Principal / Executive Authority
Signature & Stamp: ___________________________